Property Management

We manage the property contractors and vendors, routinely inspect the grounds and structures, enforce your association rules, attend board meetings, and advise the board as needed.

Financial Services

We provide monthly financial statements, collect monthly assessments, pay your monthly bills, maintain your accounts, and help collect delinquencies.

Administrative Services

We maintain your association files, send out member communications, assist with insurance, and help with proper notice of your meetings.

ADMINISTRATIVE SERVICES

BOARD MEETINGS

We organize, notice, and attend board meetings, along with creating and distributing meeting notes and minutes.

RECORD KEEPING

We file & maintain records of all association activities including meeting minutes, resolutions, and correspondence.

COMMUNICATIONS

We act as a liaison between the board, residents, and vendors. We manage newsletters, notices, and other communication channels. We handle complaints and requests from residents.

COMPLIANCE

We ensure compliance with local, state, and federal laws, along with keeping up with changes in legislation affecting the association.

FINANCIAL SERVICES

BUDGETING

We prepare the annual budget in collaboration with the board, and we monitor and control expenditures to stay within the budget.

ACCOUNTING

We maintain accurate financial records, we manage accounts payable and receivable, and we reconcile bank statements.

ASSESSMENTS

We collect monthly dues & assessments from residents along with managing delinquent accounts and coordinating collections.

REPORTING

We provide regular financial reports to the board and, when necessary, we prepare for and coordinate audits.

MAINTENANCE SERVICES

PROPERTY MAINTENANCE

We coordinate routine maintenance and repairs. We oversee landscaping, cleaning, and other regular services. We manage emergency repairs and maintenance.

VENDOR MANAGEMENT

We oversee hiring and supervising contractors. We negotiate contracts and ensure work is completed satisfactorily.

INSPECTIONS

We conduct regular property inspections and ensure compliance with safety and health regulations.

LEGAL RESPONSIBILITIES

DOCUMENT MANAGEMENT

We help to ensure governing documents are up to date and compliant and we file required legal documents with government entities.

DISPUTE RESOLUTION

We handle disputes between residents and manage the enforcement of rules and regulations, including imposing fines.

INSURANCE

We ensure adequate insurance coverage for the association and we file insurance claims and manage the claims process.

COMMUNITY MANAGEMENT SERVICES

RESIDENT RELATIONS

We do our best to promote a positive community atmosphere and organize community events and activities when appropriate.

RULE ENFORCEMENT

We enforce community rules & regulations and we address violations and implement disciplinary actions when necessary.

RESIDENT EDUCATION

We educate residents about association policies, procedures, and governing documents, and we provide resources and support to residents as appropriate.

ADDITIONAL SERVICES

EMERGENCY PREPAREDNESS

Where needed, we develop and implement emergency plans, and we coordinate responses to emergencies and disasters.

TECHNOLOGY MANAGEMENT

We implement and manage our property management software and we ensure secure and efficient use of technology for communication and record-keeping.

OTHER INITIATIVES

As needed, we implement green initiatives and sustainability practices along with managing recycling programs and promoting energy efficiency.